Beyond Vision

Updated COVID Response Plan

Beyond Vision Team,

Our Senior Staff has discussed and updated our COVID-19 plan.  You will find that plan below.  There are no significant changes, but we wanted to ensure our response plan continued to mirror the best practices recommended by the CDC.  Most of the changes are minor.

We have also updated the Visitor Screening tool.  You will find that tool below as well.

Please take the time to review these updated documents.  And let us know if you have any questions.  We continue to be impressed on how well everyone is following these guidelines.  Keep it up!

Many thanks,

Rob

 

Beyond Vision COVID-19 Response Plan – Updated: January 2021

Beyond Vision takes the health and safety of our employees very seriously.  With the spread of the coronavirus or “COVID-19,” a respiratory disease caused by the SARS-CoV-2 virus, the Beyond Vision is committed to remaining vigilant in mitigating the outbreak.

This Plan is based on the information available from the CDC and OSHA at the time of development and is subject to change based on further information provided by the CDC, OSHA, and potentially other public officials and/or governmental agencies. Beyond Vision will continue to monitor the related guidance from the U.S. Center for Disease Control and Prevention (“CDC”) and the Occupational Safety and Health Administration (“OSHA”). Beyond Vision may also amend this Plan based on operational needs.

 Responsibilities of Managers & Supervisors

All managers and supervisors must be familiar with this Plan and be ready to answer questions from employees. Managers and supervisors must set a good example, and they are always required to follow this Plan. This involves practicing good personal hygiene and workplace safety to prevent the spread of the virus. Managers and supervisors must encourage this same behavior from all employees.

Responsibilities of Employees

Beyond Vision is asking every one of our employees to help with our prevention efforts while at work. Everyone must play their part in order to minimize the spread of COVID-19 at our workplace. As set forth below, we have instituted various housekeeping, social distancing, and other best practices at our workplace. All employees must follow these practices outlined in this Plan.

In addition, employees are expected to report to their managers or supervisors if they are experiencing signs or symptoms of COVID-19, as described below. If you have specific questions about this Plan or COVID-19, please ask your manager or supervisor. If they cannot answer your questions, please contact Human Resources.

OSHA and the CDC have provided the following control and preventative guidance for all workers, regardless of exposure risk:

  • Wear a mask to protect yourself and others and stop the spread of COVID-19.
  • Stay at least 6 feet (about 2 arm lengths) from others who don’t live with you.
  • Frequently wash your hands with soap and water for at least 20 seconds. When soap and running water are unavailable, use an alcohol-based hand rub with at least 60% alcohol.
  • Avoid touching your eyes, nose, or mouth with unwashed hands.
  • Follow appropriate respiratory etiquette, which includes covering for coughs and sneezes utilizing your arm instead of your hands.
  • Avoid close contact with people who are sick.

In addition, employees must familiarize themselves with the symptoms of COVID-19, which include the following:

  • Fever
  • Cough
  • Headaches
  • Fatigue
  • Muscle or body aches
  • Loss of taste or smell
  • Sore throat
  • Nausea
  • Diarrhea

If you do not feel well, DO NOT COME TO WORK. If you develop a fever and/or symptom of respiratory illness, such as cough or shortness of breath, call your supervisor and healthcare provider right away. Additionally, if you come into close contact with someone showing these symptoms, call your supervisor and healthcare provider right away for next steps.

Workplace Safety

Beyond Vision will continue to implement the following safety precautions:

  • Employees are asked to stay home if they are sick or exhibiting any COVID-19 symptoms.
  • In addition to regular cleaning and disinfecting, our cleaning company at the Milwaukee locations is disinfecting all touchpoints and common areas on a weekly basis with an EPA approved disinfectant. Each employee is responsible for keeping their own office or cubical clean and sanitary.
  • All individuals entering the building will have their temperature checked by the building’s designated temperature checker. If your temperature is 100 degrees or above, you will be asked to go home. An employee’s temperature will be taken after he/she has been in the building for 15 minutes to prevent false readings.
  • Employees must avoid physical contact with others and shall direct others (co-workers/contractors/visitors) to increase personal space to at least six (6) feet, where possible.
  • Breaks and lunches will be staggered to reduce the size of any group at any one time to be able to practice social distancing.
  • Beyond Vision encourages frequent hand washing in the workplace. In situations where this is not possible, Beyond Vision will provide disinfectant wipes and hand sanitizer.
  • All in-person meetings will be limited. If social distancing cannot be followed meetings will be conducted by telephone or web meeting.
  • Business travel will continue to be limited to only essential travel.
  • Employees should limit the use of coworkers’ office equipment and tools.
  • In addition to any regular PPE for workers engaged in various tasks (eye protection, hearing protection and steel toed work boots), these additional items will be provided to those employees requiring additional protection:
    • Disposable rubber gloves, if necessary, for the task. Most office tasks will not require rubber gloves and all the above guidelines for personal safety and hygiene should be followed.
    • Beyond Vision has face masks for all employees. Masks must be worn at all times in the production area. In the office, employees must wear a face mask when leaving his/her office or cubicle since hallways and stairways are narrow and a distance of 6 feet is not feasible if you pass another employee. At the BSCs, employees must follow the protocols of each specific base.  For meetings, masks are not required if a distance of 6 feet can be maintained between all participants. Virtual meetings are encouraged for large group meetings. These are not medical grade masks, but the CDC has stated that masks of a cloth type may reduce the risk of infection and/or the risk of infecting others when used properly.
  • The number of visitors to our workplace will be limited to only those necessary for keeping our offices fully operational. Delivery drivers need to remain outside of the building.

Workplace Visitors

The number of visitors to our workplace will be limited to only those necessary for keeping our offices fully operational. If a visitor is necessary, you must follow these steps.

  1. Receive approval from a Senior Staff member for the visitor to enter the building.
  2. Let your building’s temperature taker know that you have a visitor coming and make sure they are available to be there shortly after arrival.
  3. Make sure you go through the screening tool with your visitor(s). You can do it via phone before they arrive or when they get to your building. Or, if you prefer to have your building’s temperature taker do the screen, make those arrangements ahead of time. After your meeting, turn the form into Human Resources.
  4. Make sure your visitors are masked and wearing them properly.
  5. Have them sanitize their hands when they come into the building.
  6. Demonstrate and encourage proper social distancing.
  7. Stay with your visitor until they leave the building.

Employee Benefits

  • Beyond Vision’s Paid Leave Policy will continue to include the paid leave available to employees under the Families First Coronavirus Response Act.
  • Beyond Vision may update or modify any other internal paid leave policy as it seems fit.

Compensation

  • Any employee who has been on leave or off will catch up on any benefit payroll deductions that they missed while out.
  • Employees who reduced the number of hours they were working in a week as a result to COVID-19 will work with their Supervisor and Human Resources to identify a plan on how to return to their old schedule.

Remote Work

Employees will need to obtain approval from their Supervisor and Human Resources to engage in any type of remote work. Each request will be considered on an individual level.

Workplace Exposure Situations

If an employee has COVID-19 symptoms and/or tests positive for COVID-19, the employee must remain at home until all of the following criteria are met.

  • 10 days since symptoms first appeared and
  • 24 hours with no fever without the use of fever-reducing medications and
  • Other symptoms of COVID-19 are improving.

If you continue to have no symptoms, you can be with others after 10 days have passed since you had a positive viral test for COVID-19.

To the extent practical, employees are required to obtain a doctor’s note clearing them to return to work.

Beyond Vision will take the following steps upon being notified of an employee testing positive for COVID-19:

  1. The employee’s manager will work with senior management to complete an investigation to identify other employees and/or customers who may have been in close contact with the employee who tested positive. Beyond Vision will consult federal, state, or local health departments, the CDC, and the WHO for up-to-date information and direction.
  2. Managers and/or Human Resources will alert close contact employees and/or customers immediately that they have been exposed without revealing identity of infected individual. Base officials will also be informed if it occurs at a BSC.
  3. Human Resources will utilize companywide e-mail and text message alerts to inform others in the workplace while respecting the confidentiality of infected and close contact employees.
  4. Senior Leadership will determine if a business closure is warranted. See “Business Closure” section below.
  5. For the Milwaukee locations, the cleaning company may be asked to professionally clean the employee’s workspace, immediate surrounding area, and areas likely visited (break room, restroom, etc.) if deemed necessary per the latest CDC guidelines. At the BSCs, Beyond Vision will arrange cleaning in consultation with regulations for that specific base.
  6. Human Resources will report the confirmed case to the appropriate local and state authorities if necessary.
  7. Human Resources will communicate eligibility of FFCRA emergency paid sick leave and/or FMLA to employees who are required to self-quarantine.

Anyone who has had close contact with an individual (employee or otherwise) who tested positive for COVID-19 will need to stay home for 10 days after their last exposure to that person without testing or for 7 days after receiving a negative test. Close contact is defined as six (6) feet or less for 15 minutes or more over a period of 24 hours.

However, anyone who has had close contact with someone with COVID-19 and who meets all of the following criteria does NOT need to stay home.

  • Has COVID-19 illness within the previous 3 months and
  • Has recovered and
  • Remains without COVID-19 symptoms (for example, cough, shortness of breath)

Business Closure

Beyond Vision Senior Staff will determine if a business closure is warranted as a result of an employee testing positive for COVID-19 or an employee being exposed to COVID-19 outside of work. The following steps will occur if a closure is enacted.

  1. Senior staff will agree on which business units/buildings need to be closed for cleaning.
  2. Closed off areas need to remain empty for 24 hours prior to cleaning. If possible, windows and doors will be opened so the area is well ventilated during closure.
  3. For the Milwaukee locations, the cleaning company will be contacted, and a cleaning will be scheduled. At the BSCs, Beyond Vision will arrange cleaning in consultation with regulations for that specific base.
  4. All employees will be notified either in-person, through e-mail, or text alert of the business closure. Communication will include details about the closure, employee compensation during the closure, and any additional information that may pertain to the business closure.

OSHA Recordkeeping

If a confirmed case of COVID-19 is reported, Beyond Vision will determine if it meets the criteria for recordability and reportability under OSHA’s recordkeeping rule. OSHA requires employers to record work-related injuries and illnesses that meet certain severity criteria on the OSHA 300 Log, as well as complete the OSHA Form 301 (or equivalent) upon the occurrence of these injuries. For purposes of COVID-19, OSHA also requires employers to report to OSHA any work-related illness that (1) results in a fatality, or (2) results in the in-patient hospitalization of one or more employee.  “In-patient” hospitalization is defined as a formal admission to the in-patient service of a hospital or clinic for care or treatment.

Confidentiality/Privacy

Except for circumstances in which Beyond Vision is legally required to report workplace occurrences of communicable disease, the confidentiality of all medical conditions will be maintained in accordance with applicable law and to the extent practical under the circumstances. When it is required, the number of persons who will be informed that an unnamed employee has tested positive will be kept to the minimum needed to comply with reporting requirements and to limit the potential for transmission to others.  Beyond Vision reserves the right to inform other employees that an unnamed co-worker has been diagnosed with COVID-19 if the other employees might have been exposed to the disease so the employees may take measures to protect their own health. Beyond Vision also reserves the right to inform sub-contractors, vendors/suppliers or visitors that an unnamed employee has been diagnosed with COVID-19 if they might have been exposed to the disease so those individuals may take measures to protect their own health.

General Questions

Given the fast-developing nature of the COVID-19 outbreak, Beyond Vision may modify this Plan on a case-by-case basis.  If you have any questions concerning this Plan, please contact Jim Kerlin, CEO and President of Beyond Vision.

 

Beyond Vision Visitor Screening Tool

Visitor’s Name: ___________________  Phone Number: _________________

Company: __________________________­­­____   Date: __________________

Employee being visited: _________________________________

Do you currently have any of the following symptoms:

  • Fever greater than 100F                              YES                     NO
    • Reading ____________ oF
  • Cough                            YES                     NO
  • Shortness of Breath                    YES                     NO
  • Congestion or Runny Nose              YES                     NO
  • Sore Throat           YES                     NO
  • New loss of sense of smell or taste                      YES                     NO
  • Nausea/Vomiting/Diarrhea                               YES                     NO
  • Muscle/Joint aches/Headache                        YES                     NO

Within the past 14 days, have you been in close physical contact (6 feet or closer for a cumulative total of 15 minutes) with:

  • Anyone who is known to have laboratory-confirmed COVID-19? OR
  • Anyone who has any symptoms consistent with COVID-19?

YES                     NO

Are you currently waiting on the results of a COVID-19 test?

YES                     NO

Have you had a positive COVID-19 test for active virus in the past 10 days?

YES                     NO

Thank you for your understanding and cooperation in helping us keep our employees, staff, and community safe.