Beyond Vision Team,
Our Senior Staff has discussed and updated our COVID-19 plan. You will find that plan below. There are no significant changes, but we wanted to ensure our response plan continued to mirror the best practices recommended by the CDC. Most of the changes are minor.
We have also updated the Visitor Screening tool. You will find that tool below as well.
Please take the time to review these updated documents. And let us know if you have any questions. We continue to be impressed on how well everyone is following these guidelines. Keep it up!
Many thanks,
Rob
Beyond Vision COVID-19 Response Plan – Updated: January 2021
Beyond Vision takes the health and safety of our employees very seriously. With the spread of the coronavirus or “COVID-19,” a respiratory disease caused by the SARS-CoV-2 virus, the Beyond Vision is committed to remaining vigilant in mitigating the outbreak.
This Plan is based on the information available from the CDC and OSHA at the time of development and is subject to change based on further information provided by the CDC, OSHA, and potentially other public officials and/or governmental agencies. Beyond Vision will continue to monitor the related guidance from the U.S. Center for Disease Control and Prevention (“CDC”) and the Occupational Safety and Health Administration (“OSHA”). Beyond Vision may also amend this Plan based on operational needs.
Responsibilities of Managers & Supervisors
All managers and supervisors must be familiar with this Plan and be ready to answer questions from employees. Managers and supervisors must set a good example, and they are always required to follow this Plan. This involves practicing good personal hygiene and workplace safety to prevent the spread of the virus. Managers and supervisors must encourage this same behavior from all employees.
Responsibilities of Employees
Beyond Vision is asking every one of our employees to help with our prevention efforts while at work. Everyone must play their part in order to minimize the spread of COVID-19 at our workplace. As set forth below, we have instituted various housekeeping, social distancing, and other best practices at our workplace. All employees must follow these practices outlined in this Plan.
In addition, employees are expected to report to their managers or supervisors if they are experiencing signs or symptoms of COVID-19, as described below. If you have specific questions about this Plan or COVID-19, please ask your manager or supervisor. If they cannot answer your questions, please contact Human Resources.
OSHA and the CDC have provided the following control and preventative guidance for all workers, regardless of exposure risk:
In addition, employees must familiarize themselves with the symptoms of COVID-19, which include the following:
If you do not feel well, DO NOT COME TO WORK. If you develop a fever and/or symptom of respiratory illness, such as cough or shortness of breath, call your supervisor and healthcare provider right away. Additionally, if you come into close contact with someone showing these symptoms, call your supervisor and healthcare provider right away for next steps.
Workplace Safety
Beyond Vision will continue to implement the following safety precautions:
Workplace Visitors
The number of visitors to our workplace will be limited to only those necessary for keeping our offices fully operational. If a visitor is necessary, you must follow these steps.
Employee Benefits
Compensation
Remote Work
Employees will need to obtain approval from their Supervisor and Human Resources to engage in any type of remote work. Each request will be considered on an individual level.
Workplace Exposure Situations
If an employee has COVID-19 symptoms and/or tests positive for COVID-19, the employee must remain at home until all of the following criteria are met.
If you continue to have no symptoms, you can be with others after 10 days have passed since you had a positive viral test for COVID-19.
To the extent practical, employees are required to obtain a doctor’s note clearing them to return to work.
Beyond Vision will take the following steps upon being notified of an employee testing positive for COVID-19:
Anyone who has had close contact with an individual (employee or otherwise) who tested positive for COVID-19 will need to stay home for 10 days after their last exposure to that person without testing or for 7 days after receiving a negative test. Close contact is defined as six (6) feet or less for 15 minutes or more over a period of 24 hours.
However, anyone who has had close contact with someone with COVID-19 and who meets all of the following criteria does NOT need to stay home.
Business Closure
Beyond Vision Senior Staff will determine if a business closure is warranted as a result of an employee testing positive for COVID-19 or an employee being exposed to COVID-19 outside of work. The following steps will occur if a closure is enacted.
OSHA Recordkeeping
If a confirmed case of COVID-19 is reported, Beyond Vision will determine if it meets the criteria for recordability and reportability under OSHA’s recordkeeping rule. OSHA requires employers to record work-related injuries and illnesses that meet certain severity criteria on the OSHA 300 Log, as well as complete the OSHA Form 301 (or equivalent) upon the occurrence of these injuries. For purposes of COVID-19, OSHA also requires employers to report to OSHA any work-related illness that (1) results in a fatality, or (2) results in the in-patient hospitalization of one or more employee. “In-patient” hospitalization is defined as a formal admission to the in-patient service of a hospital or clinic for care or treatment.
Confidentiality/Privacy
Except for circumstances in which Beyond Vision is legally required to report workplace occurrences of communicable disease, the confidentiality of all medical conditions will be maintained in accordance with applicable law and to the extent practical under the circumstances. When it is required, the number of persons who will be informed that an unnamed employee has tested positive will be kept to the minimum needed to comply with reporting requirements and to limit the potential for transmission to others. Beyond Vision reserves the right to inform other employees that an unnamed co-worker has been diagnosed with COVID-19 if the other employees might have been exposed to the disease so the employees may take measures to protect their own health. Beyond Vision also reserves the right to inform sub-contractors, vendors/suppliers or visitors that an unnamed employee has been diagnosed with COVID-19 if they might have been exposed to the disease so those individuals may take measures to protect their own health.
General Questions
Given the fast-developing nature of the COVID-19 outbreak, Beyond Vision may modify this Plan on a case-by-case basis. If you have any questions concerning this Plan, please contact Jim Kerlin, CEO and President of Beyond Vision.
Beyond Vision Visitor Screening Tool
Visitor’s Name: ___________________ Phone Number: _________________
Company: ______________________________ Date: __________________
Employee being visited: _________________________________
Do you currently have any of the following symptoms:
Within the past 14 days, have you been in close physical contact (6 feet or closer for a cumulative total of 15 minutes) with:
YES NO
Are you currently waiting on the results of a COVID-19 test?
YES NO
Have you had a positive COVID-19 test for active virus in the past 10 days?
YES NO
Thank you for your understanding and cooperation in helping us keep our employees, staff, and community safe.